📅

Example Team Meeting Document

Before Meeting ☑️

Facilitator

~~Check last week's meeting notes and bring forward any outstanding issues or tasks.~~

~~Remind everyone of the pre-work in meetings.~~

Everyone

~~If you have a significant update to make, record a loom and add it to the Updates section below.~~

~~Review your tasks and projects documents and check they are up to date.~~

~~Read the agenda and watch any update videos added by others.~~

~~Add your issues and questions to the issues list.~~

Updates

If you have any updates to share, record a short loom and embed it below. You must do this at least 6 hours before the meeting so everyone has a chance to watch them.

Agenda

The main goal of this meeting is alignment - getting us all on the same page and ensuring we don't miss anything. We use the second part of this meeting to solve issues that need everyone's input – we do it here because it helps us stay aligned on decisions being made.

Check-in ❤️

< 5 seconds each:

Rating 0-10 - how are you feeling right now?
One word to describe how you are feeling now.
Nominate the next person.

~~Last Week's Meeting Tasks~~

One word for each or last meeting's tasks: done / not done

Decide: carry forward or discard.

~~Review Project Boards~~

Crowdsource agenda (3 mins, mics and cameras off) - To make sure everyone has had a chance to add their items.

Main Issues List

This should take up the majority of the meeting.

Decide: based on time, which of the issues below are the ones we should discuss now?

Issue: Q4 Marketing Plan - Do we move forward? - @Danny Smith

We have no data to give us confidence.
Expecting Q3 data in the next four days.

Questions: Engineering update - @Mohamad Chamas

Are we still on track to deliver the PPS feature this cycle?
Will any of this tech debt work cause downtime?
Can we discuss the general impact of this on the rest of the business, if any?

Issue: Hiring pipeline very full - @Rhys Black

Can anyone help with interviews?
Any ideas for filtering candidates better? Can we discuss this?

[Add issues for discussion or decision here.]

Closing (1 min)

Next Actions Recap

Nominate facilitator for next week.

Checkout ❤️

10 seconds - One thing you're grateful for right now → nominate next person.

Notes

Use this area to keep notes during the meeting.

Tasks boards aren't being updated as often as they should be.
We need better alignment on how Eng and MArketing task board work together.
Home office policy was not published last week. Danny to do.
Q4 marketing plan discussed. Decision made to hold.

Tasks

Add This week's tasks here. Be sure to @mention people and add due dates with @date.

Publish policy on home office kit - @Danny Smith @November 28, 2020

Big Decisions

📎

Decision: We will not move forward with the marketing plan for Q4 until we have confirmation of the Q3 numbers.

Guidelines

Shout Jellyfish if we get offtrack.
Safe space.
All in attendance, inform if you cannot attend.
Raise your hand if you want to speak.
Clear action items with deadlines
No phones or programs open other than Zoom and Notion.

After Meeting

The facilitator should run through this checklist after each meeting.

< 5 min tasks done.

Create next week's meeting & assign facilitator.